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Art of Meeting Management

The art of meeting management is not simply about herding people into a room and keeping them there until the end of the allotted time. It's also about creating an environment in which attendees feel comfortable sharing their ideas, thoughts, and opinions. In other words, it's about facilitating productive discussion that leads to tangible results.

There are a few key things to keep in mind if you want to master the art of meeting management:

1. Define the purpose of the meeting. Before you even start planning, it's important to have a clear understanding of why the meeting is taking place. What are the goals and objectives? What needs to be accomplished? Once you have a good sense of the meeting's purpose, you can start to develop an agenda that will help everyone stay focused.
2. Keep the meeting structure simple. There's no need to try to cram too much into one meeting. Stick to a few key topics and make sure each discussion is given enough time to be productive. Otherwise, you'll just end up with a lot of unfinished business.
3. Encourage open communication. One of the most important aspects of effective meeting management is creating an environment where attendees feel comfortable speaking up. Encourage people to share their ideas and opinions, even if they differ from your own. The only way to move forward is to have an open dialogue.
4. Be decisive. If a particular discussion isn't going anywhere, don't be afraid to cut it off and move on to the next topic. It's important to keep the meeting moving forward so that everyone can stay focused and engaged.
5. Follow up after the meeting. Once the meeting is over, it's important to follow up with attendees to make sure they understand what was discussed and what needs to be done next. Send out a summary of the meeting, as well as any action items that need to be completed. Then, follow up periodically to ensure that everyone is on track.

By following these tips, you can start to master the art of meeting management and ensure that every gathering is productive, efficient, and successful.

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